Request for Using the Grounds

Planning an activity or an event on the Plains

You will find on this page all the information related to the use of the grounds for holding an activity or an event, including shooting. Submit a request by completing the form.

Managing a Public Park 

The National Battlefields Commission (NBC) is responsible for the management of the National Battlefields Park (Plains of Abraham), Des Braves Park and Pierre Dugua de Mons Terrace. Every year, it receives numerous requests from organizations to hold a variety of activities.

As the manager of a public park, the Commission would like to ensure a balanced use of the grounds, that is, a balance between authorizing events and preserving the site’s peaceful nature. Accordingly, if it has to limit use of a site, it gives preference to public activities and events over those limited to a private group.

This document has been prepared to inform the organizations wishing to use Battlefields Park, Des Braves Park or Pierre Dugua de Mons Terrace of the requirements for using NBC grounds. These requirements will help organizations better plan the presentation of major, important and minor events.

National Battlefields Commission
Policy for Using the Grounds
Plains of Abraham with Hotel Concorde in the background, view of Quebec City.
Consult
Types of Activity
Major Activity

Any activity that has the potential to attract more than 10,000 persons, that requires the installation of one or more pieces of infrastructure, and that exclusively occupies part of the park.

Important Activity

Any activity that has the potential to attract fewer than 10,000 persons, that requires the installation of at least one piece of infrastructure and that exclusively occupies part of the park.

Minor Activity

All other activities not covered by previous subsections are considered minor.

Nature of Activities Permitted
Cultural Activities

Festivals, concerts and other performances (with the exception of regular program at the Edwin Bélanger Bandstand) as well as exhibitions and symposia. Holding such activities requires installing infrastructure, and sometimes the exclusive occupation of part of the park or more.

Education and Community Activities

These activities, generally organized by educational institutions, community groups or charitable organizations (Diabetes, Alzheimer’s, etc), include picnics, outdoor classes and fundraising activities, as well as non-competitive activities, such as treasure hunts. These activities do not require the installation of any infrastructure nor the exclusive occupation of a part of the park, except on rare occasions.

Sport Activities

All sports activities, such as championships, competitions and recreational activities (cross-country, marathons, etc). These activities may require the installation of infrastructure and sometimes the exclusive occupation of part of the park.

Activities WITH Admission Fees

These activities encompass all activities, including those described above in previous subsections, for which admission in any form is charged, including a ticket, pass, or stamp, for an exclusive part of the park.

Public Gatherings

Public demonstrations (car shows, union demonstrations, political gatherings) that can take place in certain parts of the park, as well as any activity involving a gathering that starts in the park and moves out of it (eg, a parade). These activities do not require the installation of any infrastructure, except on rare occasions.

Shooting and Filming

These activities sometimes require the occupation of a specific part of the park, and often occur on the same day. Some filming activities don't require an official request. For more information: information@ccbn-nbc.gc.ca

Submit a Request

To facilitate the organization of your project, please complete the request form. This will help us better understand your needs and coordinate your visit while respecting the site's rules and access schedule.

 

The Commission reserves the right to review each request, assess its impact on the sites, and decide whether or not the event will take place. A 30-day period is required to process and analyze your request.

Please read the following information carefully:

This form must be completed in order to submit an application for holding an event on the Plains of Abraham. Please note that completing this form does not constitute an approval.
A non-refundable $40.00 (taxes included) administration fee must be paid and submitted with this application form.
A minimal delay of 30 days is expected for the analysis of a request. This period begins upon reception of the administration fees and your request.
If you expect the event in question to be partly held in the streets of Québec City, you must also send the authorization issued by Québec City.
Be sure to provide all the mandatory information as well as the supporting documents and permits, if applicable.
Is this a non-profit organization?

If yes, you must provide a copy of your charitable organization or non-profit status.

Adress
Is this a new event?
Does your activity involve an entrance fee?
Start date and time of the activity
End date and time of the event

MOBILIZATION / DEMOBILIZATION

Please indicate the dates of equipment arrival and complete removal.
Mobilization of the equipment
Demobilization of the equipment

EQUIPMENTS AND RESSOURCES

You will need to attach a plan specifying the location of volunteers and security during the event in the next section of this form.
Event Security
Does your activity involve setting up a stage?

SOUND & LIGHTING

There is no power supply in certain areas of the park. The use of electricity is only authorized during major events intended for the general public.
Does your activity involve the use of sound system?

Please provide details regarding the hours of use, sound checks, etc.

TENTS, BIG TOPS & BOOTHS

These installations must be held in place by counterweights not stakes. No installation is allowed inside the drip line.
Does your activity involve setting up tents & big tops?

Please provide details regarding the activities held inside the tents and/or marquees.

Does your activity involve setting up Booths?

All booths must be secured with counterweights not stakes. No infrastructure can be installed under the vertical projection of tree crowns.

FOOD & BEVERAGE

It is forbidden to drink alcohol on NBC grounds, except as provided. A licence issued by the Régie des alcools, des courses et des jeux (Québec) is required to sell or drink alcohol. If you wish to sell or distribute alcohol, please give us as much information as possible.
Does your activity involve the sale of alcohol?
Does your activity involve the sale of food?

Sanitary and safety standards must be observed. It is necessary to hold a proper licence issued by the Ministry of Agriculture, Fisheries and Food of Quebec.

WATER & ELECTRICITY

There is no water and power supplies in certain areas of the park.
Does your activity involve the use of electricity?
Does your activity involve the use of generators?
Does your activity involve the use of water?

TOILETS

Will toilets be installed for the activity?

The event organizer is responsible for installing a sufficient number of toilets.

STREET CLOSING

No closing of the park is allowed. If it is unavoidable, a request must be submitted to the NBC for consideration and authorization. Charges will apply.
Does your activity involve the closure of street(s)?

PYROTECHNICS

A permit from the Service de prévention contre l'incendie in Québec City is required.
Pyrotechnics

PARKING

Measures to ensure Sustainable Development

The National Battlefields Commission requires from organizers that they minimize the environmental impact of the event they plan to hold and that, to this end, set up strategies aimed at enhancing environmental protection. That they supply a detailed plan showing that your organization has set up measures to reduce waste, ensure recycling, energy efficiency, set up parking restrictions, ensure the proper use and conservation of water, promote public transit and reduce greenhouse gas emissions.

Site Maps

Please provide a site map with caption. The map must specify the dimensions and location of the infrastructures for the event, including the following:
Points of entry/exit, fences, tents, big tops, booths, stages, posters and banners, sound system and loudspeakers, light towers, emergency evacuation zones, portable toilets and sinks, trash cans and recycling bins, volunteers/security agents' location and assigned tasks

Accepted file types: PDF, Word, Excel, PowerPoint, and compressed folder.

User Fee for the Grouds and third-party Liability Insurance

Please note that licence holders must provide evidence of third-party liability insurance for a minimum of $2,000,000 according to the type of event. A higher amount may be required.
The National Battlefields Commission and His Majesty the King in right of Canada must be named as additional insured. Your certificate must be provided at least two weeks before the event is held. Once we have received the application, the event will be assessed. If it is accepted, the price determined by our Policy for Using the Grounds will apply.

Administration Fee

A non-refundable $40.00 (taxes included) administration fee must be paid and submitted with this application form.
By clicking on Pay, you will be redirected to the Zaui transaction platform. Once the payment is accepted, please enter the confirmation number in the field below.
Click here to proceed with the payment

Payment confirmation

Processing your Request

This duly completed form must be forwarded at least 30 days before the desired date for holding an event involving mino activities and 90 days before the desired date for important and major activities. Once we have analysed your request according to our Policiy for Using the Grounds, we will inform you of our decision regarding the preliminary approval.
At that time you will also be informed of the requirements relevant to the event. These may include without being limited to: occupancy expenses, visits of the premises by the surveillance team and plans of the event.
A detailed plan includes the following:
Traffic management, noise management, temporary structures, first aid and public health, health-care facilities, toilets and installations, safety and emergency situation management, electricity and lighting, including energy performance measures, site management plan, site map approved by our monitoring team, waste management, including waste reduction and recycling

Privacy Statement and Protection of Personal Information

Reason for collecting information: for purposes of event management on NBC territory
Documents required: the request for authorization to hold an event is voluntary. However, a duly completed request form is required to hold an event on NBC grounds
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